October 2, 2024
In attendance:
Jeanne Trueax - President
Diane Gilbert - Vice President
AnaGloria Rodriguez- Treasurer
Bill Parker - Member at Large
Lisa Smernoff - Art in the Park Committee Member
Wine Walk: We decided not to do the Wine Walk on October 11, since we have no one to run
the event.
Members List: Elvi did a wonderful job of updating the member's list. Thank you, Elvi!
AnaGloria went through and highlighted the current paid members on a copy I had printed out of the spreadsheet. Thank you, AnaGloria!
I removed the Member's Password-Protected List from the website because it didn't seem to be that well protected.
It listed the names of our members, our email addresses, and our phone numbers. I questioned if that is too much personal information to have on the website for all to see. This concern came up when one of our members contacted me to say she was able to access the unprotected document when she googled her phone number. People are only supposed to be able to gain entry to that document by putting in the password. She found a dangerous back door.
I proposed that the newly updated list only include member's names (alphabetized & updated) and the date they last paid their dues. I would like to have an easy way for members to find out if their dues are current. I'm not sure if anyone ever really looked at the list for any other reason. Maybe if they wanted to send a mass mailing to our members, and if they need that info, they can contact a board member for permission.
The Best of PAG: The show was installed on Saturday, October 5. Due to the schoolhouse schedule, this will only be on display for a little over a month. It comes down on November 16.
The reception is in two weeks, on October 17.
*Help! We are having a difficult time finding two judges. We were originally scheduled to judge the show on Saturday, Oct. 12, but the schoolhouse has a wedding booked on that day and another big event on Oct. 13, so our judges fell through. The new potential judging dates are 10/8, 10/14, and 10/15. Suzanne at the schoolhouse has not given me the times yet.
We can pay the judges $50.00 each for their time. We are trying to find two art professionals who are not familiar with PAG artists. ASAP!!
We have a sponsor who would like to remain anonymous and who has donated $400.00 in prize money! They specified that they want the money to go to four $100 prizes: Best Watercolor, Best Oil Painting, Best Acrylic, Best "Other" (sculpture, photography, mixed media, etc.)
The entry fee for this show was $35, with the plan being to peel off $10 to put toward prize money. This means we have $420 to award in prizes, plus the $400 gift. So, $820.00! Pretty decent, I'd say! We discussed how much to award for 1st, 2nd, 3rd, Honorable Mention, etc.
We will also have a People's Choice prize. There won't be much time to vote, so we need to advertise this asap.
Diane was able to get posters printed and the artwork dropped off on Saturday!! Great work, Diane! Please contact her if you can help us take them to different locations around town.
PAG Holiday Dinner: Time to plan. Who can volunteer to help out? We are thinking of trying to do something on Wednesday, December 4 or 11.
*We are hoping Elvi can create her magic and maybe book a dinner at Black & Haus again for this year. Please let me know, Elvi!!
Less Than a Benjamin: Registration will begin next week. I am working on that. Installation will be on Saturday, November 16. It will remain up until January 18.
The Reception will be held on Thursday, November 21. That leaves only 4 days to vote for People's Choice, so I don't think we can do that for this show. This is one of our most successful shows since we have only pieces priced under $100.00, and it is cash & carry. Perfect for gifts before the holidays.
Art in the Park: Lisa Smernoff was in attendance to give us an update. Thank you, Lisa!
Time to get a poster contest going. Although the dates for the event are still pending, we can start to advertise the contest so artists can get started on ideas. Does an artwork deadline of June 1 seem about right? Please let me know. ATP Committee.
We need to find out who to contact for the banners that hang around town.
We discussed changing the prices for tent space. Castle Rock charges $495 for a 10 x 10' tent; The Art Students League charges $375 for 1/2 a tent. Our last charge in 2023 was $185 and $290 for a corner space.
Will members get a discount? Members will receive emails first, so they have priority to sign up before non-members.
We will probably need to update our insurance for this event.
In attendance:
Jeanne Trueax - President
Diane Gilbert - Vice President
AnaGloria Rodriguez- Treasurer
Bill Parker - Member at Large
Lisa Smernoff - Art in the Park Committee Member
Wine Walk: We decided not to do the Wine Walk on October 11, since we have no one to run
the event.
Members List: Elvi did a wonderful job of updating the member's list. Thank you, Elvi!
AnaGloria went through and highlighted the current paid members on a copy I had printed out of the spreadsheet. Thank you, AnaGloria!
I removed the Member's Password-Protected List from the website because it didn't seem to be that well protected.
It listed the names of our members, our email addresses, and our phone numbers. I questioned if that is too much personal information to have on the website for all to see. This concern came up when one of our members contacted me to say she was able to access the unprotected document when she googled her phone number. People are only supposed to be able to gain entry to that document by putting in the password. She found a dangerous back door.
I proposed that the newly updated list only include member's names (alphabetized & updated) and the date they last paid their dues. I would like to have an easy way for members to find out if their dues are current. I'm not sure if anyone ever really looked at the list for any other reason. Maybe if they wanted to send a mass mailing to our members, and if they need that info, they can contact a board member for permission.
The Best of PAG: The show was installed on Saturday, October 5. Due to the schoolhouse schedule, this will only be on display for a little over a month. It comes down on November 16.
The reception is in two weeks, on October 17.
*Help! We are having a difficult time finding two judges. We were originally scheduled to judge the show on Saturday, Oct. 12, but the schoolhouse has a wedding booked on that day and another big event on Oct. 13, so our judges fell through. The new potential judging dates are 10/8, 10/14, and 10/15. Suzanne at the schoolhouse has not given me the times yet.
We can pay the judges $50.00 each for their time. We are trying to find two art professionals who are not familiar with PAG artists. ASAP!!
We have a sponsor who would like to remain anonymous and who has donated $400.00 in prize money! They specified that they want the money to go to four $100 prizes: Best Watercolor, Best Oil Painting, Best Acrylic, Best "Other" (sculpture, photography, mixed media, etc.)
The entry fee for this show was $35, with the plan being to peel off $10 to put toward prize money. This means we have $420 to award in prizes, plus the $400 gift. So, $820.00! Pretty decent, I'd say! We discussed how much to award for 1st, 2nd, 3rd, Honorable Mention, etc.
We will also have a People's Choice prize. There won't be much time to vote, so we need to advertise this asap.
Diane was able to get posters printed and the artwork dropped off on Saturday!! Great work, Diane! Please contact her if you can help us take them to different locations around town.
PAG Holiday Dinner: Time to plan. Who can volunteer to help out? We are thinking of trying to do something on Wednesday, December 4 or 11.
*We are hoping Elvi can create her magic and maybe book a dinner at Black & Haus again for this year. Please let me know, Elvi!!
Less Than a Benjamin: Registration will begin next week. I am working on that. Installation will be on Saturday, November 16. It will remain up until January 18.
The Reception will be held on Thursday, November 21. That leaves only 4 days to vote for People's Choice, so I don't think we can do that for this show. This is one of our most successful shows since we have only pieces priced under $100.00, and it is cash & carry. Perfect for gifts before the holidays.
Art in the Park: Lisa Smernoff was in attendance to give us an update. Thank you, Lisa!
Time to get a poster contest going. Although the dates for the event are still pending, we can start to advertise the contest so artists can get started on ideas. Does an artwork deadline of June 1 seem about right? Please let me know. ATP Committee.
We need to find out who to contact for the banners that hang around town.
We discussed changing the prices for tent space. Castle Rock charges $495 for a 10 x 10' tent; The Art Students League charges $375 for 1/2 a tent. Our last charge in 2023 was $185 and $290 for a corner space.
Will members get a discount? Members will receive emails first, so they have priority to sign up before non-members.
We will probably need to update our insurance for this event.
